UIT Database User Access Form
UIT Database User Access Form
Name
Name
*
First
Last
Employee ID #
*
YorkU (PPY) User Name
*
YorkU Email Address
*
Job Title
*
Department/Unit
*
Telephone Extension
*
Manager’s Name
Manager’s Name
First
Last
Manager’s YorkU Email Address
Manager's Telephone Extension
Applicant Type
*
Applicant Type
Database Administrator
Functional Technical Support Staff
Functional Staff
UIT Staff
Section 2.
Access
Database(s) User Name
*
Access Requested
*
Access Requested
SISDSS database
STACDSS database
Reason
*
Reason
New Access
Modify/Confirm Existing DSS Database Access
Section 3.
Reason for Access Request
What is the main reason the access is needed?
*
What data is needed from the database(s)
*
Database(s) access is necessary to perform the following job duties and tasks
*
Data sourced from the database(s) will be shared only with York University staff and/or faculty (Yes/No)
If “No”, then please explain below
*
Section 4.
User’s Database(s) Access Process
How is data from the database(s) accessed (ex. Interactively or using a batch query) and name supporting programs/applications/technologies utilized
*
What is the frequency of accessing database(s) data (ex. Batch query runs nightly or data is retrieved in July and December)
*
Please indicate any estimated/known time and duration (ex. every day at 3am for 2 hours) for batch queries to run (to assist UIT with job scheduling).
*
Please provide hostname (or static IP address) of system that will be accessing the data. If hostname is unknown, please specify Builing/Room
Section 5.
Data Roles and Responsibility
*
Section 5.
Data Roles and Responsibility
Approval of this request is provided by the Data Steward identified, and is subject to the Acknowledgment by the Requestor in the subsequent section. - Student Information Systems (SIS) Data Steward - York University Registrar’s Office
Section 6.
Acknowledgment of Appropriate Use of York University Information and Information Systems
*
Section 6.
Acknowledgment of Appropriate Use of York University Information and Information Systems
I understand that York University systems contain sensitive and confidential information. I certify that: - my database access will only be used for the job duties and tasks described above; - the data or extracts of the data accessed will not be provided or made available by me to others or to other systems in any way or for any purpose other than that described; - the data will be protected in accordance with University policy and standards for confidential information plus any specific requirements set out by the Data Steward I understand that York University systems contain sensitive and confidential information. I certify that my database access will only be used for the job duties and tasks described above. I have read and agree to comply with the guidelines and procedures regarding information security as outlined in
http://secretariat-policies.info.yorku.ca/policies/network-security-and-management-guidelines-and-procedures/
and
http://secretariat-policies.info.yorku.ca/policies/guidelines-and-procedures-for-account-management/
.
Today's Date
Today's Date
*
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DD
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MM
YYYY